Box Office Manager
Timeframe and Hours
This is a contract position for the week of the Tallgrass Film Festival, October 24-27, 2024, position will be full-time during this week, and requires staff meetings every other week from June through August and weekly meetings in September.
The Box Office Manager executes various administrative duties related to ticket sales and fulfillment, membership and partner acquisition and renewal, special events, accounting, reporting, list generation, and audience analysis.
Training of Eventive provided. Contract position is $2,500 for two weeks in October.
Beverage Coordinator
This is a seasonal, contract position where you will assist in procuring and distributing all beverages for the Tallgrass Film Festival.
Primary Roles and Responsibilities
- Work with the Executive Director and Operations Director to secure beverage and ice donations and purchases for the festival.
- Coordinate pick-ups with vendors.
- Deliver beverages, cups, and ice to venues during the festival.
- Manage and inventory beverages, cups, and ice and create a spreadsheet/schedule for distribution during the festival.
- Manage and drive the House of Schwan beer truck.
- Work with the Events and Logistics Director to determine beverages and cups needed at venues and events.
- Train volunteer bartenders and manage the bars during events.
Qualifications
- Availability to work the entire week of the festival and attend meetings on Tuesday nights from June through the festival.
- Ability to exhibit consistent follow-through and can work under time constraints.
- Comfort working with alcohol and serving alcohol.
- Ability to drive a truck with a trailer attached.
- Ability to lift 25 lbs and carry beverage cases.
- Strong organizational skills and ability to prioritize, problem-solve, and multitask
Desired
- Ability to work effectively alone and with a team
- Good written, verbal, and interpersonal communication skills
- Be organized and detail-oriented
- Have strong problem-solving skills
- Have the ability to adapt quickly
- Demonstrated ability to remain calm during stressful situations
- Possesses an outgoing and friendly personality
- Local with own transportation
Contract pay is $1,000-$1,250 for week of the film festival
Food Coordinator – NEW IN 2024
This is a seasonal, contract position where you will assist in procuring and distributing all food for the Tallgrass Film Festival.
Primary Roles and Responsibilities
- Work with the Executive Director and Events Director to secure donated or purchased food for the festival.
- Coordinate pick-ups with vendors.
- Deliver food to venues during the festival or arrange for delivery.
- Manage and inventory food and plates/napkins/utensils during the festival.
- Train volunteers at food serving and safety.
Qualifications
- Availability to work the entire week of the festival and attend meetings on Tuesday nights from June through the festival.
- Ability to exhibit consistent follow-through and can work under time constraints.
- Comfort working with heat, food and volunteers.
- Ability to lift 25 lbs and carry items.
- Strong organizational skills and ability to prioritize, problem-solve, and multitask
Desired
- Ability to work effectively alone and with a team
- Good written, verbal, and interpersonal communication skills
- Be organized and detail-oriented
- Have strong problem-solving skills
- Have the ability to adapt quickly
- Demonstrated ability to remain calm during stressful situations
- Possesses an outgoing and friendly personality
- Local with own transportation
Contractor pay is $1,000 – $1,250 for the week of the film festival.
VOLUNTEER COORDINATOR
The Tallgrass Volunteer Coordinator plays a critical role in the organization, providing management of the 200-300 volunteers who play a vital role in fulfilling the Tallgrass mission.
Duties & Responsibilities
- Working with the staff and production team, identify the volunteer needs for both the Festival and all Tallgrass events outside of the Festival
- Work with the staff and production team to recruit volunteers
- Ensure that volunteers are scheduled for the most critical shifts during the event and the Festival
- Communicating with the staff about all volunteer issues
- Provide orientation to both new volunteers and returning volunteers
- Working with the staff and production team, ensure proper training for both new volunteers and returning volunteers
- Manage the software tools used to manage the volunteer corps’ contact information and scheduling
- Working with all resources available, vet new volunteers
- Ensure that all volunteers are familiar with the Volunteer Handbook and that all sign off their receipt of it
- Manage the basic human resource functions for the volunteer corps
- Actively troubleshoot scheduling/absentee problems during events and the Festival
- Plan and manage the Volunteer Recognition Party at the end of the year (with help from the staff and production team)
Timeframe and Hours
This is a contract position year round for Tallgrass Film Association with limited hours except festival week when full-time, October 24-27, 2024.
RUNNER
Festival Runner –This is a seasonal, contract position where you will provide festival operations assistance for the festival and run errands.
Primary Roles and Responsibilities
Run errands and scheduled food pick-ups when needed
Assist at busy venues and parties when needed
Qualifications
Availability to work the entire week of the festival
Ability to exhibit consistent follow-through and can work under time constraints
Comfort with speaking to other people and working with a group
Strong organizational skills and ability to prioritize, problem-solve, and multitask
Desired
Ability to work effectively alone and with a team
Excellent written, verbal, and interpersonal communication skills
Be organized and detail-oriented
Have strong problem-solving skills
Have the ability to adapt quickly
Demonstrated ability to remain calm during stressful situations
Possesses an outgoing and friendly personality
Contractor pay is $500 for the 4 days of the film festival.
